W2 Printing Issue in QuickBooks

by John | Last Updated July 1, 2016

When printing W2’s in QuickBooks, users have been noticing they can’t line them up to print out correctly on pre-printed forms. Intuit has confirmed that there is an issue and they are working toward a solution.

From Intuit:

What You Can Try Now

Currently we are working on a fix for the alignment issue for the Federal W-2/W-3 forms which should be available mid January.

You can subscribe to this article to receive an email once the fix is available

Currently the only known work around is to Print on Blank / Perforated Paper.


If you need or want to use the last option Intuit mentioned, you can find blank perforated W2 paper 

[UPDATE]: This issue is fixed. From Intiut:

W-2/W-3 Alignment Issue Fixed

Intuit has released a payroll forms update on January 9, 2015, with revised W-2 and W-3 forms.  In order to ensure accurate alignment when printing W-2s or W-3s on pre-printed forms, you must have an active payroll subscription and you must download this latest update.

To download this update from QuickBooks, choose Employees > Get Payroll Updates. Click Update.  When the update is completed,  you will receive a confirmation message on your screen.  Click OK to read about the details of the update.  Please note that your tax table version and your payroll version will not change after you?ve downloaded this update.

After downloading the update, you may still need to adjust the alignment of your forms to work with your printer.  Click here for more details about how to do a test print of your W-2s to ensure the alignment is correct.

Thank you for your patience with this issue.  We recognize your time is valuable and we sincerely apologize for the delay and inconvenience.

Source: Intuit